Hugh Culver

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Why you need a Speaker’s A/V check-list

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Why you need a Speaker’s A_V check-list
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Everything was going well – the event was on time, the audience was ready, the Emcee nailed the introduction and I was half-way into my keynote when the screen went blank. Nothing, no slides, nada.

In a flash, 3 extremely helpful men from the A/V crew descended on the stage, intent on solving the mystery. I tried to continue, but the commotion in front of me was clearly more entertaining.

It wasn’t until my third attempt to get the audiences’ attention I noticed my laptop was not plugged in. Aaarg!

That’s when I started using a check-list. Always.

Here’s the deal. When you’re preparing to go on stage in front of 200 strangers, you’re not at your best—you can’t be.

You’ll forget little details, like: testing the microphone, going the bathroom, checking the sound pick up from your laptop works, going the bathroom, testing the slide clicker, going to the bathroom…you get the picture.

When preparing to go on stage in front of 200 strangers, you’re not at your best - you can’t be. Click To Tweet

Since migrating to more keynote presentations (from seminars and facilitation) I only have one version of my check-list – you might need one for seminars, keynotes, and facilitation.

Here’s my list (feel free to copy!):

Keynote Set-up:

  • Emcee has introduction?
  • Handouts (optional) distributed
  • Presenter’s view turned on
  • Close browser (to avoid calendar alerts)
  • Power plugged in
  • WIFI off
  • Lavalier tested
  • Remote clicker tested
  • Test sound pick up (optional)
  • Video clips tested
  • Cell on mute

On stage:

  • Remote clicker
  • sample handouts (to hold up as prop)
  • sample Opt-in form (to hold up as prop)
  • 3 books to use for spot quiz
  • sample book (to hold up as prop)
  • water

BOSS Tips are quick lessons about the business of speaking. See more BOSS Tips by clicking the category “BOSS Tips”

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About Hugh Culver

Speaker, author, athlete and founder of BlogWorks. I speak and write about getting stuff done and the art of growing younger.

Categories: Blog, Expert/Speaker, Speaking Tips Tagged: checklist, presentation, speech, tips

Comments

  1. Tim Shurr says

    June 16, 2017 at 12:47 pm

    Thank you for the GREAT comments, the laughs (repeatedly talking about visiting the bathroom), and the generosity of allowing people to copy your A/V checklist. I recently keynoted at a large sales convention and I couldn’t get the clicker working. I made a joke about how to move gracefully through unexpected challenges in life. Yet, the event was filmed and I cringed when having to re-live it. Thanks again Hugh! Tim

    Reply
    • Hugh Culver says

      June 16, 2017 at 2:17 pm

      Tim my guess is that the audience loved the spontaneity – much better than going nuts on stage trying to get it to work!

      Reply

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